We’re Hiring: Associate Director
Join our team at Move Minnesota!
Open Position: Associate Director
Reports To: Executive Director
Direct Reports: Organizers, Office Manager, contract Bookkeeper
Job Type: Full-time, 32 hours per week, non-exempt.
Salary and Compensation: $85,000 annual salary. Competitive benefits package includes health and dental insurance, HSA or FSA savings plan, retirement plan, paid time off, short-term and long-term disability, life insurance, bus pass and commuter benefits, and flexible work environment. Please note that Move Minnesota is currently piloting a 32-hour Monday-Thursday work week.
Move Minnesota is a leader in the movement for an equitable and sustainable transportation system that puts people first. We are passionate about connecting communities, ending the climate crisis, expanding access to jobs and resources, and improving daily life for Minnesotans of all ages, races, incomes, and abilities. We connect people to transit where the system works well, and fight hard to ensure it works for everyone.
Move Minnesota (C3), and its subsidiary Move Minnesota Action (C4), is based in Saint Paul, MN. Our team is collaborative, hard-working, mission-driven, and fun. We create change through advocacy, organizing, coalition building, policy leadership, and education. We work alongside over 10,000 supporters behind the scenes and on the ground, creating change and helping Minnesotans tell the stories of how transportation choices impact their lives and the future of our communities.
Move Minnesota’s team currently works in person from our office two partial days per week to foster staff-wide connection and collaboration. The remaining work is done remotely, during optional office hours, or out in the community. All Move Minnesota employees are required to be fully vaccinated for COVID-19.
Embedding equity in organizational practices is a core value at our organization. Move Minnesota works to offer culturally inclusive services, materials, resources, and programs. We value the strengths offered through different backgrounds and perspectives. Move Minnesota is an Equal Opportunity Employer.
Learn more at movemn.org.
Move Minnesota seeks a strategic and motivated Associate Director to provide direction for organizational advocacy strategy and implementation, overall internal organizational and financial management, as well as Human Resources oversight and administration. The Associate Director also provides oversight to Move Minnesota Action, and will have an understanding of 501(c)(3) and 501(c)(4) rules and regulations. In collaboration with the Executive Director, the Associate Director is responsible for oversight of federal grant funding and management.
The ideal candidate will have excellent organizational and interpersonal skills and will bring an understanding of the power of organizing to create systems change, and interest in influencing decision-makers and the public, and the ability to supervise staff to deliver on these goals. The ideal candidate will also bring non-profit financial systems experience, with a commitment to being a proactive problem solver and strategist.
The Associate Director oversees four staff and will be part of the leadership team of the organization. This role includes some evening and/or weekend hours, on a limited basis. Move Minnesota prioritizes flexible schedules as an important part of work-life balance.
Duties and Responsibilities
Advocacy and Organizing Strategy, Development and Execution
- Direct, mentor, and support organizers and coordinators to implement the strategic organizing plan.
- In collaboration with executive director, campaign manager, and partners, develop and manage Move Minnesota’s organizing strategy and campaigns.
- Develop campaigns/organizing strategy, based on input by the directly impacted and the community.
- Participate in internal organizing and advocacy meetings to provide perspective and guidance.
Ensure Financial and Organizational Stability
- Direct, mentor, and support Office Manager and contract Bookkeeper to implement strategic plan.
- Act as financial advisor to review and implement financial strategy, systems, policies, and procedures.
- Supervise bookkeeper to perform weekly and monthly accounting functions, including account payables, account receivables, monthly reconciliations.
- Prepare financial statements for board review; Coordinate, present and participate in board finance committee meetings.
- Prepare accurate monthly invoices for multiple federal contracts.
- Ensure all accounting systems are in compliance with state, IRS, and other regulatory requirements.
- Prepare and execute on the annual external audit and IRS Form 990 for both entities.
- Lead on annual organizational budgeting development process, in collaboration with staff.
- Assist Fundraising team in grant financial reporting requirements.
- Lead reconciliation between fundraising and financial databases.
Human Resources Management
- Complete bi-weekly payroll and benefits processes, and oversee annual benefit renewal process.
- In conjunction with the Executive Director, develop, define Human Resources policies and Employee Handbook.
- Complete HR functions related to new employee hiring and onboarding, with support from Office Manager.
- Ensure compliance requirements are met and up to date.
Supervision and Collaboration
- Works with direct reports to strategically plan work across staff and teams.
- Leads, coaches, and develops staff to implement annual work plans tied to strategic goals.
- Build a track-record of leading successful teams and contributing to a positive, collaborative work environment.
- In collaboration with board and staff, advances the organization’s continued work to integrate racial justice frameworks into its internal operations and external programming.
- Maintains professional affiliations and engages in professional development to keep current in the latest trends in transportation and team leadership.
- Adheres to organizational values: equity, integrity, elevating voices, excellence, transparency, and stewardship.
- Carries out other duties and responsibilities as directed by the Executive Director.
- A commitment to cross-cultural collaboration and a commitment to social and racial justice.
- Experience and competency with organizational financial management.
- Knowledge of walking, biking, rolling, transit, and shared mobility as modes of transportation, and sensitivity to the way transportation issues affect people’s lives and communities.
- An understanding of the policy, governmental, and social levers that influence the shape of the transportation system.
- Skills and enthusiasm for building relationships with key partners, decision makers, and organizational volunteers, and for working positively and collaboratively with our staff team.
- Knowledge of transportation policy, planning, and advocacy, and experience working with policymakers.
- Bachelor’s degree and 2+ years of policy or related work experience or 3+ years of policy or related work experience.
- Understanding of 501(c)(3) and 501(c)(4) accounting and programmatic restrictions.
- 3+ years of financial management and/or policy work experience.
- Experience managing successful teams and projects.
This position is housed at the Move Minnesota office in Saint Paul, Minnesota. The office is one block from the METRO Green Line’s Raymond Ave Station and easy to reach on Metro Transit bus routes 16, 63, 67, and 87. Indoor bike parking and a private changing room are available. The building where our office is located has one floor (no stairs) and multi-stall restrooms.
Submit your cover letter and resume to email@example.com. Please include “Associate Director Search” in the subject line of your email application. Applications will be reviewed starting April 10, 2023.